ADMIN MANAGER - BIS 25-26

Admin Manager

Job Overview:

The Admin Manager at Bloomingdale International IB School is responsible for overseeing the school’s administrative functions, ensuring efficient operations, and maintaining compliance with institutional policies. The role involves managing facilities, security, transportation, housekeeping, vendor relations, budgeting, and staff coordination to support the school's overall functioning. The Admin Manager will work closely with the Chairman, Principals, Heads of Departments, and support staff to ensure smooth day-to-day operations.

Key Responsibilities:

1. School Operations & Facility Management

• Oversee daily administrative activities, ensuring smooth school operations.
  
• Manage school infrastructure, maintenance, and facility upgrades.
  
• Ensure security, fire safety, and emergency protocols are effectively implemented.
  
• Supervise housekeeping staff to maintain cleanliness and hygiene on campus.
  

2. Transport & Logistics

• Oversee school transportation operations, ensuring timely pick-up and drop-off.
  
• Ensure student safety in transport, including tracking systems and driver compliance.
  
• Coordinate with transport vendors and maintenance teams for vehicle upkeep.
  

3. Vendor & Procurement Management

• Negotiate and manage contracts with vendors, suppliers, and service providers.
  
• Oversee the procurement of school supplies, furniture, and IT equipment.
  
• Ensure timely delivery of goods and services, maintaining cost efficiency.
  

4. Budgeting & Finance Coordination

• Assist in budget planning and cost control measures for administrative expenses.
  
• Monitor utility bills, repairs, maintenance costs, and other operational expenses.
  
• Maintain records of purchases, contracts, and vendor payments.
  

5. Staff Supervision & Coordination

• Manage support staff, including security personnel, housekeeping, and transport teams.
  
• Conduct regular training sessions for administrative and support staff.
  
• Ensure compliance with HR policies and workplace safety regulations.
  

6. Regulatory Compliance & Documentation

• Ensure compliance with government regulations, health and safety norms, and school policies.
  
• Maintain records related to licenses, audits, inspections, and legal documents.
  
• Handle statutory compliance, fire safety certifications, and administrative audits.
  

7. Reporting & Communication

• Provide monthly reports to the Chairman on school administration, budgets, and operational challenges.
  
• Liaise with academic heads, parents, and external agencies for administrative requirements.
  
• Ensure efficient grievance redressal for parents, students, and staff.
  

Qualifications & Experience Required:

• Bachelor’s or Master’s degree in Business Administration, Facilities Management, or a related field.
  
• Minimum of 7-10 years of experience in school administration or general management.
  
• Strong understanding of vendor negotiations, transport management, and infrastructure maintenance.
  
• Familiarity with education sector administration and IB school operations is preferred.
  

Skills Required:

• Strong leadership and organizational skills.
  
• Ability to multitask and handle crisis situations efficiently.
  
• Strong budgeting and financial planning abilities.
  
• Excellent communication skills for vendor and staff coordination.
  
• Knowledge of compliance, safety regulations, and facility management.
  

Why Join Bloomingdale International IB School?

• Reputed International School: Work in a progressive and dynamic environment.
  
• Career Growth: Opportunities for leadership development and strategic planning.
  
• Operational Excellence: Be part of a highly efficient and structured administration team.